This is a short list of just some of the types of documents we can notarize and/or draft. It is not a complete list so if you don't see your document here or if you don't know what kind of document you have, just give us a call. We'll be happy to help you figure it out!
- Affidavits (i.e. Commissioner of Oaths, etc.)
- Certified Copy
- statutory declaration (re: common law status, marriage abroad, work experience, etc.)
- Criminal background checks
- Mobile Notary
- Employment ID verification forms
- Custodianship Declaration Form
- passport forms and applications (for Adult or Child)
- degree certificate
- Real Estate Closing Documents
- Name Change Application
- Letter of Consent to Travel
- Bank Forms
- Insurance Forms
- Foreign language documents (*extra fee)
- Real Estate and Mortgage documents
- Foreign Language (non-English) Notarization
- Pharmacy Licensing Exam Application
- OSAP Form
- Power of Attorney (Please note that we do not prepare Powers of Attorney, we only Notarize them)
- RRSP Withdrawal application
- Used Vehicle Transfer Form
- Common-law Declaration
- Divorce Agreements
- Automobile Proof of Loss insurance form
- Certificate of Authorization for Professional Corporation
We will be happy to scan your document for you and send you copy for your records. This is a good way to keep record of your document indefintely and if you need to access your document remotely (e.g. while traveling to another country) you can do so.
We routinely notarize documents that are intended for use outside of Canada. Sometimes the third party that is requesting the documents will ask for an additional stamp called an Apostille. However, in Canada it is not possible to obtain an Apostille stamp. Instead we have a process called Legalization and Authentication, which is recognized by most countries and third-parties.
The Legalization and Authentication Process is complex and requires coordination with the office of Official Documents Canada (ODS) as well as with the consulate or embassy of the country relevant to the transaction (i.e. usually the country to which the documents are sent). The purpose of this process is to verify that the Notary Public is a legitimate body of authority registered with the government of Canada. Rest assured that all of our Notaries are registered with ODS.
If you need to have your documents Legalized and Authenticated please rest assured that our Notarizations will be validated by ODS. Please note also that as Notaries we cannot authenticate our own notarization so we cannot provide you with a service for all three steps of the process, just the first (i.e. Notarization).
What is it?
A Notary Public is a person authorized by the government to administer oaths and declarations. He/She verifies the identity of the signing parties and their signatures on the documents in question. The Notary witnesses all signatures, and signs and seals the document with an official seal of office.
In broad terms, an Ontario Notary Public can do the following:
1. Witness someone sign something (e.g. an affidavit or a letter).
2. Make a photocopy of an original document and certify that the photocopy is a true copy of the original (e.g. a diploma). This is referred to as a "Certified Copy" or sometimes "Notarized Copy".
3. Verify an individual's identity (e.g. for the the purpose of immigration or employment documents).
Notaries cannot provide legal advice, or any advice for that matter that can be construed as legal advice.
We can notarize your documents on a walk-in basis. We make the process simple and quick for you. Why wait around for inconvenient appointment times? With us, in just minutes, your forms can be properly notarized. No appointment is necessary.
True Copy or Notarized copy
What is it?
This is a photocopy of an original document which is verified by a notary public to be an accurate copy of the original. This is done when an official document (such as an ID, government papers, educational credentials etc.) needs to be provided/submitted to a third party. Often the original document is one of kind and it becomes impractical to give it away. Normal photocopies could be doctored or altered. The True Copy is objective evidence of the accuracy of the image
How is it done?
To do this, the notary must compare the original document to the copy (we can do the photocopying). He/she verifies that the copy is accurate, unaltered and all details match the original.
We are happy to certify true copies. This is done quickly and easily. We are here to help you with your true copy needs.
What is it?
An affidavit is a written declaration of facts that is sworn by an “affiant” in front of a Notary Public or Commissioner of Oaths.
Why are they needed?
Evidence for court matters or other legal procedures often needs to come in the form of an affidavit. They are valuable because when someone swears an oath, or makes an affirmation, before a Notary Public it becomes a criminal offence to lie in the contents of the affidavit. Thus, third parties have an additional level of security when receiving information in this form. Further, A notary is required to verify the identity of the “affiant” before notarizing the document. In this way, the person receiving the document is assured that the paper was in fact signed by the correct person and not by an imposter.
We can notarize your affidavits quickly and easily. For a small additional fee, we can also draft affidavits for your convenience. This can be done on the spot – without further appointments being necessary. The whole process is quick and easy for you.
What is it?
A Statutory Declaration is similar to an affidavit. It is a written declaration of facts by a “declarant” However, unlike an affidavit; it is not a sworn document. Rather than swear an oath, a “declaration” is administered by the Notary Public. It has the same legal effect of an affidavit and it is a criminal offence to lie in a statutory declaration. It is often used when one does not wish to swear an oath (such as when the declarant does not wish to swear to God about the documents’ contents). As in an affidavit, the Notary verifies the declarant’s identity thereby providing security to the receiving party of the authenticity of the signature.
We can notarize affidavits quickly and easily. For a small additional fee, we can also draft statutory declarations for your convenience. This can be done on the spot – without further appointments being necessary. The whole process is quick and easy for you.
Letter of Invitation
What is it?
Sometimes when one applies for a Visa to enter Canada, the government requests a “Letter of Invitation” from a resident of Canada. The person inviting the guest to Canada provides information about his/herself and the visa applicant.
How is it done? A Notary administers an oath/affirmation, witnesses the party’s signature and notarizes the document. Though a letter of invitation cannot guarantee the receipt of a visa to Canada, it is often a government requirement.
We can notarize your Letter of Invitation quickly and easily. For a small additional fee, we can also draft letters of invitation for you. No appointments are necessary and the whole process should only take a few minutes.
Consent to Travel
What is it?
Child abduction has become a growing concern for governments around the world. For this reason, “Consent to Travel” letters are required by an increasing number of governments. When a child travels without one parent, the remaining parent gives written permission for the child/children to leave the country. It is often required that the document be notarized to verify the identity of the parties involved. This document would be presented to various authorities in Canada and elsewhere as evidence that the child/children travelling abroad have not been abducted by their accompanying adult.
How do you know if it is needed?
It is best to check with Canadian Foreign Affairs, your airline, travel agent, or government officials in the country you are visiting to see if it is required. Traveling without a consent to travel can lead to travel delays or even denial of exit/entry by one or more of your group.
We are happy to notarize your consent to travel letter. It is a quick and easy process for you. Not sure where to find one? For a small additional fee we can draft your consent to travel on the spot – without an appointment. Contact your friendly Mississauga Notary public for more information.