Some documents require an additional witness, in addition to the Notary. If that is the case please bring a witness with you. If you are not able to bring a witness with you we can supply you with one for a fee of 14.99. Please note that it is difficult for us to supply you with two witnesses, unless the notary can act as one of the witnesses (this is something that you should find out from the party you are submitting your document to).
We are pleased to announce the opening of our new Walk-In Notary Public office located at 51 Breithaupt Street, Suite 100, Kitchener, Ontario, N2H 5G5.
This location, like all the others, can be attended without an appointment during our walk-in hours, between 9 AM and 5 PM Monday to Friday.
Our Kitchener office can be reached by telephone at 519-804-9896.
Or by email at firstname.lastname@example.org
When clients call in to ask whether we sign Guarantor statements (GS), we notify them that we do SO LONG AS the GS does not require us to state that we know the client personally. If it does then we can't do it.
We do have the option in some cases to strike out the sentence that states that we know the client personally and replace is with "checked ID" but you have to get the client to find out if that's ok (for example, this is usually ok on Jamaican Passport forms). It's not ok on Canadian passport form. However, with Canadian Passport forms you can obtain a form from the Passport office called "Statutory Declaration in Lieu of Guarantor". We can notarize that.
Please note that all of our offices will be closed for the upcoming Holidays on the following days:
Monday December 25, 2017
Tuesday December 26, 2017
Monday January 1, 2018
We wish everyone a restful break and a happy new year!
We sometimes get asked if we are "real" notaries. Some people might find this off-putting, however, we think that it is a good question to ask. After all, there are fake notaries out there. These are people that pretend to be notaries even though they do not have the credentials or designation to be a notary. There are also individuals out there who innocently think that they are Notaries without realizing that they are not in fact qualified to notarize documents. For instance, some government officials can be commissioners of oaths, but that's not the same thing as being a notary. Also, some people can have the right to "Notarize" documents within the context of their business but they cannot offer Notarization services to the public. To be clear, in Ontario, all Notaries are lawyers. If you encounter a Notary that is not a lawyer you might want to ask more questions to find out if they are qualified to notarize your document.
And to answer the question...yes, we are real Notaries! All of our notaries are Ontario lawyers that obtain an additional designation from the government of Ontario to carry out the duties of a Notary Public.
We are happy to report that we have opened a new Notary Public office in Burlington ontario. Just as with our Mississauga Notary Public office our Burlington Notary Public office is available to you on a drop-in basis, which means that you don't have to book an appointment during our walk-in hours. Please note that the Burlington Notary Public office is open from Tuesday to Friday, 8:30 to 5:00. If you have an urgent matter that requires attention on a Monday then consider attending our Mississauga office.
You can call out Burlington Notary Public office at 905-336-9672.
The address is 4145 North Service Road, Unit 200, Burlington Ontario, L7L 6A3
Here are some photos of the new Burlington office:
Thank you to all of you that continued to visit us during our extensive renovations this past two months. We are happy to report that the renovations are finished, resulting in a nicer waiting area for you:
We are fast and always available so you'll very rarely have to use our waiting area but if you do rest assured that we won't be long.
Here's our new reception area:
Ask our receptionist Linda or Liliane for Walk-In Notary and we'll be right out to assist you.
We can certainly notarize your documents for you, even if they are going to the United States, and we often do. But whether or not they get accepted is entirely up to the people receiving your documents. In most cases, from our experience, documents notarized by a Canadian Notary are accepted in the United States. But in some rare cases the third party who is accepting your documents may insist that the document be Notarized by a U.S. Notary. This is despite the fact that Notaries in the U.S. do not have to be lawyers, whereas all of our Notaries are lawyers and have their Notary Public Designation and are in good standing with the Law Society of Upper Canada.
We get asked sometimes whether we will print documents for our clients. The answer is usually yes. If you send an email with your document we will be happy to print it for you, free of charge if it is less than 3 pages long (.25/page applies to documents longer than 3 pages). However, we cannot insert a USB Memory Stick into our computers for security reasons. We also cannot allow our clients to use our computers to access email or other cloud services because our computers contain sensitive client information that can only be accessed by our Notaries.
We are also happy to scan and email you your document, free of charge. Ask us about this service when you attend our office.
They all refer to the same thing. “Notarized Copy” and “Certified Copy” are used interchangeably. Technically, however, “Notarized” is a broad term, which could include witnessing someone sign something. For that reason, we prefer to use the term “Certified Copy” or “True Copy” to refer to a copy of a document that has been stamped by a Notary to certify that the copy is a true copy of the original. And that’s all it means. A certified copy does not verify the authenticity of the original document, only that the copy is a true copy of what appears to be an original document to the Notary Public. Of course, Certified Copies can only be made of documents that are original. What makes something an original document is whether it has some sort of seal, stamp, or signature. Some types of documents that are very common to certify as true copies include such things as Identification documents (e.g. Passport, Driver’s License, Birth Certificate), Diplomas, Report Cards, etc.
Some schools will require parents to sign a "Statement of Conscience and Religious Belief" in order to allow their child/children to attend the school without receiving a vaccination or immunization. These statements have to be Notarized/commissioned by a Notary Public. Before bringing them to our office please make sure to fill them out completely and wait to sign in front of us. In most cases, schools require both parents to sign this form, which means that both parents have to attend our office with Government-issued Photo ID so we can witness the signatures.
People sometimes get confused about how we charge for our Notary Public services. Here's a simple way to think about it:
We DO NOT charge by the number of pages
We DO NOT charge by the number of documents.
We charge by the number of times we Notarize, which means the number of times that we sign our signatures and apply our seals. A document could have a thousand pages in it but we may only need to sign the last one, so that's one notarization fee (29.99). Or a document may be a single page but it may contain two spots for us to sign (so that's 29.99 plus 14.99). It all depends on how your document is structured.
Please note our Walk-in Notary holiday hours
December 24, 2015 - 8:30 a.m. - 3:00 p.m.
December 25-27, 2015 - Closed
December 28 - closed
December 29 - 8:30 a.m. - 5:00 p.m
December 30 - 8:30 a.m. - 5:00 p.m
December 31 - 8:30 a.m. - 3:00 p.m
January 1-3, 2016 - Closed
And as always, you can walk-in during the above hours.
Sometimes, people think that it would be more convenient to pre-sign their document and send it to us for Notarization with a friend or family member.
However, the law is very specific. A notary public can only notarize a document when he/she actually witnesses the signing party’s signature. Unfortunately, there are no exceptions to this rule. All signing parties must be physically present so that the notary can verify their identities and signatures.
The good news is that we are centrally located, near Square One, in Mississauga. We also offer Walk in Service, so you don’t have to waste time making appointments or waiting around in your lawyer’s office. The process is quick and simple.
Have questions? Give us a call at 905-366-4356, or email us at email@example.com.
Non-Canadians are sometimes required to gain permission from the Canadian government in order to visit Canada, depending on their country of citizenship. This permission is granted in the form of a Visitor’s Visa.
One of the requirements for obtaining a visitor’s visa is an Invitation Letter from a resident of Canada. So, for example, if your cousin lives in India and he wants to visit Canada for a few weeks, you will need to provide him with a letter of invitation that he will submit to the Canadian Government along with his Visitor’s Visa application.
Over the years we have notarized hundreds of letters of invitation and we have noticed that many of them are badly written. Consequently, clients sometimes return to our office to have the letters notarized again or for us to write the letter for them.
It’s not enough to simply state you wish to invite your friend or family member to Canada. The Canadian government is looking for a list of very specific information and wording regarding the responsibilities you are willing to assume, information about your employment and banking details, as well as information about the person you are inviting.
If you are not sure about what to put in the letter or how to write it, take advantage of our drafting services. For only $89.99 we will write you a letter that contains all of the information that the Canadian government generally looks for. Although we cannot guarantee that your family or friend will be able to obtain a visitor’s visa due to the fact that the visa application depends on numerous factors, we can guarantee that your letter will be well written and properly notarized. Why take chances? Contact us today!
We can usually act as Guarantors on passport applications. Please note that some passport applications (in particular, Canadian Passport Applications) require a guarantor (from a list of professionals, including Notaries) that knows the applicant personally for a certain period of time (i.e. 2 years for Canada). Of course, we cannot sign this form, unless we happen to know you.
Here's what to do:
1. If it's a Canadian Passport Application
Ask Passport Canada for a form called "Statutory Declaration In Lieu of Guarantor". This is is a form that we CAN notarize.
2. If it's a foreign Passport Application
We will need to strike out the wording related to personally knowing you. Most foreign passport offices accept this, however, the best way to be sure is to contact your passport office and ask.
Don't hesitate to contact us if you need further clarification. Our Mississauga Notary Public office can be reached at 905-366-4356. Our Toronto Notary Public office (located in North York) can be reached at 647-609-5944.
We sometimes get asked if we can make certified copies of non-English documents. The answer is “Yes!”, so long as the document that you need a copy of is an original document. What is an original document? An original document contains either a seal, a signature, or a stamp. If a document does not contain any of these (e.g. Income Tax Returns) then we can administer your oath that it is a copy of an original document and notarize that instead. There are lots of work-arounds. Fortunately, the language that the document is in does not have any bearing on whether we can notarize the document.
If you have any questions please don’t hesitate to contact us. Give us a call at 905-366-4356, or email us at firstname.lastname@example.org
While at Pearson Airport, in Mississauga, Ontario. I met a woman who was planning to travel to Greece, to attend her husband’s grandmother’s funeral. Her husband had already gone to Greece where he expected his wife and young child to follow.
He even wrote and signed a letter of consent allowing his daughter to travel with her mom (without him). However, there was a problem. The letter was not notarized. Upon reaching the checkpoint, security prevented his wife from entering. She was told that she needed a Notary Public to notarize the document. Without notarization, she would not be allowed to leave the country with her daughter. The mother was dressed in black, crying and begging the guard to let her in. She was told that she had two choices: stay home, or leave without her child.
Obviously, she didn’t like either option. I told her that I was a Notary, but I could not notarize the document without witnessing her husband’s signature. She had to delay her trip while she found someone to care for her child.
Walk-In Notary can help. If you need a Consent to Travel Letter, we can draft one for you, or notarize one that you draft. However, we need you to be present at the time of notarization so that we can witness your signature. Have questions? Give us a call at 905-366-4356, or email us at email@example.com.
We are often approached by doctors and other medical professionals with questions regarding their annual renewal of their “Certificate of Authorization for a Corporation to Practise Medicine”.
They don’t know where to get their statutory declarations notarized, how to get certified true copies of previous certificates of corporation, or who can perform these services.
Walk-In Notary can help. We are centrally located, near Square One, in Mississauga, Ontario and we regularly deal with these documents. Simply fill out the Statutory Declaration with the information which the College of Physicians requires, bring the original documents (if any certified true copies are required) and come right over. We provide a walk-in service and can have your notarization done in just a few minutes.
Have questions? Give us a call at 905-366-4356 or email us at firstname.lastname@example.org.
Planning to get married abroad? Many countries require a “Statutory Declaration of Marital Status” or “Single Status Declaration” before you can marry in that jurisdiction.
You might also be required to provide certified true copies of birth certificates, passports, marriage or divorce certificates, as well as any number of other documents which your destination will need before granting your permission to continue.
A big issue is that many countries require evidence that you may legally marry – that you are single, or legally divorced. It is always a good idea to speak with the consulate/embassy of the country in which you plan to marry, as well as your travel agent to ensure that you comply with all related rules and regulations.
We can help. We can quickly certify true copies of required documents, as well as notarize your statutory declarations. Come right over. No appointments are necessary and your documents can be done in just minutes. Don’t have a statutory declaration? We can draft one for you on the spot. We regularly deal with these declarations and would be happy to help you.
Have questions? Give us a call at 905-366-4356, or email us at email@example.com.