English Translation/Interpretation

What happens if the person that requires our Notary service does not speak or understand English very well?

In this circumstance, an interpreter is required. And the interpreter must sign an Affidavit of Interpretation, stating that they interpreted to the best of their ability. This is required when a client comes into the office and there is a question about the level of understanding the client has regarding the Office Acknowledgment Form and the Document the client will be signing.  

When signing a legal document the standard of English competency required is higher than in other contexts.  For instance, when a Notary is administering an oath/declaration, the Notary must ensure the client understands this oath or declaration.  Without this understanding, the oath is not valid. Drafting the Affidavit of interpretation, and administering the oath to someone who will ensure the client understands their own oath, is necessary for the validity of the Notarization.  This extra step, protects both the client and the Notary against any questions of legitimacy regarding the Notarized document. The charge for drafting and administering the oath for an Affidavit of Interpretation is $89.99 plus tax. You may also draft this Affidavit yourself, therefore the charge would be $39.99 plus tax, for administering your oath.  If you have any questions or require more information about this or any of our other services or policies, please do not hesitate to call us.

Separation Agreements

A question we often get is whether we notarize separation agreements. The answer is yes. But there are a few things you should be aware of.

If you obtained your separation agreement from an online template it’s possible that it includes an acknowledgement for the Notary that requires the Notary to state that the agreement was signed by the parties
”Separate and apart” from one another. If the is the case, please note that you must attend separate and apart. The parties to the agreement cannot attend at the same time. Furthermore, each party will be charged separately as part of a separate transaction. If you wish to attend together, please remove the phrase “separate and apart” from them agreement. If you have any questions about this please don’t hesitate to call one of our offices. See below for contact details.

Witnesses

Some documents require an additional witness, in addition to the Notary. If that is the case please bring a witness with you. If you are not able to bring a witness with you we can sometimes supply you with one at some of our locations, for a fee of 14.99 for every witness signature. Please note that it is difficult for us to supply you with two witnesses, unless the notary can act as one of the witnesses (this is something that you should find out from the party you are submitting your document to). Please call our office to find out if we can supply you with a witness.

New Kitchener Walk-In Notary Office

We are pleased to announce the opening of our new Walk-In Notary Public office located at 51 Breithaupt Street, Suite 100, Kitchener, Ontario, N2H 5G5. 

This location, like all the others, can be attended without an appointment during our walk-in hours, between 9 AM and 5 PM Monday to Friday. 

Our Kitchener office can be reached by telephone at 519-804-9896.

Or by email at kitchener@walkinnotary.com

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Guarantor statements


When clients call in to ask whether we sign Guarantor statements (GS), we notify them that we do SO LONG AS the GS does not require us to state that we know the client personally. If it does then we can't do it.

We do have the option in some cases to strike out the sentence that states that we know the client personally and replace is with "checked ID" but you have to get the client to find out if that's ok (for example, this is usually ok on Jamaican Passport forms). It's not ok on Canadian passport form. However, with Canadian Passport forms you can obtain a form from the Passport office called "Statutory Declaration in Lieu of Guarantor". We can notarize that. 

Are you a real Notary?

We sometimes get asked if we are "real" notaries. Some people might find this off-putting, however, we think that it is a good question to ask. After all, there are fake notaries out there. These are people that pretend to be notaries even though they do not have the credentials or designation to be a notary. There are also individuals out there who innocently think that they are Notaries without realizing that they are not in fact qualified to notarize documents. For instance, some government officials can be commissioners of oaths, but that's not the same thing as being a notary.  Also, some people can have the right to "Notarize" documents within the context of their business but they cannot offer Notarization services to the public. To be clear, in Ontario, all Notaries are lawyers. If you encounter a Notary that is not a lawyer you might want to ask more questions to find out if they are qualified to notarize your document. 

And to answer the question...yes, we are real Notaries! All of our notaries are Ontario lawyers that obtain an additional designation from the government of Ontario to carry out the duties of a Notary Public. 

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New Burlington Office

We are happy to report that we have opened a new Notary Public office in Burlington ontario. Just as with our Mississauga Notary Public office our Burlington Notary Public office is available to you on a drop-in basis, which means that you don't have to book an appointment during our walk-in hours. Please note that the Burlington Notary Public office is open from Tuesday to Friday, 8:30 to 5:00. If you have an urgent matter that requires attention on a Monday then consider attending our Mississauga office.

You can call out Burlington Notary Public office at 905-336-6972. 

The address is 4145 North Service Road, Unit 200, Burlington Ontario, L7L 6A3

Here are some photos of the new Burlington office: 

Renovation

Thank you to all of you that continued to visit us during our extensive renovations this past two months. We are happy to report that the renovations are finished, resulting in a nicer waiting area for you:

We are fast and always available so you'll very rarely have to use our waiting area but if you do rest assured that we won't be long. 

Here's our new reception area:

Ask our receptionist Linda or Liliane for Walk-In Notary and we'll be right out to assist you. 

Printing of Documents

We get asked sometimes whether we will print documents for our clients. The answer is usually yes. If you send an email with your document we will be happy to print it for you, free of charge if it is less than 3 pages long (.25/page applies to documents longer than 3 pages). However, we cannot insert a USB Memory Stick into our computers for security reasons. We also cannot allow our clients to use our computers to access email or other cloud services because our computers contain sensitive client information that can only be accessed by our Notaries.  

We are also happy to scan and email you your document, free of charge. Ask us about this service when you attend our office. 

What is the difference between “True Copy”, “Certified Copy”, and “Notarized Copy”?

They all refer to the same thing. “Notarized Copy” and “Certified Copy” are used interchangeably. Technically, however, “Notarized” is a broad term, which could include witnessing someone sign something. For that reason, we prefer to use the term “Certified Copy” or “True Copy” to refer to a copy of a document that has been stamped by a Notary to certify that the copy is a true copy of the original. And that’s all it means. A certified copy does not verify the authenticity of the original document, only that the copy is a true copy of what appears to be an original document to the Notary Public. Of course, Certified Copies can only be made of documents that are original. What makes something an original document is whether it has some sort of seal, stamp, or signature. Some types of documents that are very common to certify as true copies include such things as Identification documents (e.g. Passport, Driver’s License, Birth Certificate), Diplomas, Report Cards, etc. 

 

 

Statement of Conscience and Religious Belief

Some schools will require parents to sign a "Statement of Conscience and Religious Belief" in order to allow their child/children to attend the school without receiving a vaccination or immunization. These statements have to be Notarized/commissioned by a Notary Public. Before bringing them to our office please make sure to fill them out completely and wait to sign in front of us. In most cases, schools require both parents to sign this form, which means that both parents have to attend our office with Government-issued Photo ID so we can witness the signatures. 

Notary Fees

People sometimes get confused about how we charge for our Notary Public services. Here's a simple way to think about it:

We DO NOT charge by the number of pages

We DO NOT charge by the number of documents. 

We charge by the number of times we Notarize, which means the number of times that we sign our signatures and apply our seals. A document could have a thousand pages in it but we may only need to sign the last one, so that's one notarization fee. Or a document may be a single page but it may contain two spots for us to sign. It all depends on how your document is structured. 

Signing Parties must be present at Notarization

            Sometimes, people think that it would be more convenient to pre-sign their document and send it to us for Notarization with a friend or family member.

            However, the law is very specific. A notary public can only notarize a document when he/she actually witnesses the signing party’s signature. Unfortunately, there are no exceptions to this rule. All signing parties must be physically present so that the notary can verify their identities and signatures.

            The good news is that we are centrally located, near Square One, in Mississauga. We also offer Walk in Service, so you don’t have to waste time making appointments or waiting around in your lawyer’s office. The process is quick and simple.

            Have questions? Give us a call at 905-366-4356, or email us at info@walkinnotary.com.